iCal / Calendar Export

How it works

EvoFit serves a live iCal feed at a per-trainer URL. Subscribe once in your calendar of choice; updates flow automatically.

Step-by-step

1. Open /schedule.
2. Click Calendar Export in the header.
3. The CalendarExport panel appears with your Subscribe URL. Copy it.

Google Calendar

1. Open https://calendar.google.com.
2. Sidebar → Other calendars → + → From URL.
3. Paste the URL → Add calendar.
4. Refresh interval is roughly every 8-12 hours (Google's controlled, not ours).

Apple Calendar (macOS)

1. Open Calendar.
2. Menu → File → New Calendar Subscription.
3. Paste the URL → Subscribe.
4. Set Auto-refresh to Every hour for snappier updates.

Apple Calendar (iOS)

1. Settings → Calendar → Accounts → Add Account → Other → Add Subscribed Calendar.
2. Paste URL.

Outlook

1. Outlook → Add calendar → Subscribe from web.
2. Paste URL.

What syncs

• All your scheduled / confirmed / completed appointments.
• Group classes (with attendee count).
• Recurring instances (each renders as a separate event).
• Cancelled appointments are removed from the feed.

What doesn't sync

• Workout assignments (those aren't calendar events — they're program rotations).
• Habit logs, check-ins, or measurements.
• Your client's personal calendars (privacy).

Refresh latency

Calendar apps poll your subscribed URLs on their own schedule:

• Google: every 8-12 hours.
• Apple desktop: configurable, default 1 hour.
• Apple iOS: configurable, default several hours.

If you need an instant view, refresh the calendar app manually.

Privacy

The subscribe URL is unique per trainer — treat it like a password. Don't share publicly. To rotate, contact support — we can issue a new URL.

Common pitfalls

Where to find this

• Trigger: /schedule → Calendar Export button.
• Component: CalendarExport.
• API: GET /api/schedule/ical/[token].ics.